Role and Responsibilities

Who We Are:

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, civil aviation, and healthcare by revolutionizing our customers’ training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.
• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.
• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.

What We Have to Offer:

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance
• A work environment where all employees are valued, respected and safe
• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions
• Recognition, professional development, advancement and having fun!

Summary

The Proposal Manager supports proposal development teams in responding to sole source and Engineering Change Proposal (ECP) customer requests. The Proposal Manager works with other proposal team members to prepare proposals that meet schedule deadlines in accordance with CAE proposal management and estimation processes and guidelines. The Proposal Manager collaborates with functional groups including Program Management, Business Development, Finance, Procurement, Subcontracts, and Engineering.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Support other proposal managers in planning, development, validation, and delivery of complete proposals (typically those with low to medium risk and complexity). Includes technical solution, execution strategy, schedule, cost, price, and all deliverable documentation.
• Assist senior proposal managers on larger, more complex proposals
• With oversight, responsible for developing and managing less complex proposals.
• Interface with Business Development, Engineering, Program Management, Contracts, Security, Supply Chain, and other stakeholders for proposal-related activities and to communicate proposal scope of work
• Responsible for supporting and producing proposals that meet quality, compliance, and schedule requirements
• Support the proposal team through the proposal process from receipt of Request for Proposal (RFP) to delivery of proposal
• Review and interpret the RFP to help determine customer requirements and disseminate this information to the proposal team
• Review customer requirements and, in collaboration with System Architects / Designers, and other engineers help ensure that the requirements are articulated appropriately in the proposal.
• Devise or help more senior proposal managers devise a plan to ensure a proposal is executed in the timeframe available
• Develop or help document outlines, writing assignments, and templates in accordance with the RFP
• Work with assigned proposal coordinators, writers and editors, throughout proposal process
• Coordinate the review of all proposal deliverables
• Coordinate various proposal meetings and reviews including costing and documentation (in accordance with proposal and estimation processes)
• Help collect and document risks
• Help maintain documents on departmental proposal SharePoint sites for assigned proposals
• Regularly update proposal tracking tools
• For small response efforts, may perform the role of the proposal writer

Qualifications and Education Requirements

• Bachelor’s degree in Engineering, Business Administration, English, Communication, or related field
• Typically requires 1-3 years of pertinent experience in proposals, project management, procurement/subcontracting, or related areas for Department of Defense or other federal agencies
• Familiarity with FAR 15 Table 2 requirements for sole source proposals
• Ability to successfully support teams in a volatile and dynamic environment
• Ability to learn and understand technical systems
• Ability to deal with ambiguity and remaining customer focused
• Sound decision making skills
• Must have excellent communication, interpersonal skills, and presentation skills
• Ability to interpret complex internal customer requirements and attitudes from verbal, non-verbal, and written communication
• Ability to multi-task with minimal supervision and under pressure
• Results-oriented, innovative and creative
• Good organizational skills and business acumen
• Must be proficient in Microsoft Office tools

Preferred Skills

• Awareness of military protocols and customs
• Familiarity with cost/price estimation
• Knowledge of products and services related to DoD training and flight simulator market
• Familiarity with SharePoint, Salesforce, and other proposal management tools and technology

Security Responsibilities

Must comply with all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.

• Incumbent must be eligible for DoD Personal Security Clearance.

Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Work Environment

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
• Must be able to work overtime as required.
• Travel: less than 5%
• Hybrid position. Must be local to Tampa area for occasional in-office work.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

CAE USA Inc. is an EOE/AA employer and gives consideration for employment to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you’d like more information about your EEO rights as an applicant under the law, please click here Know Your Rights: Workplace Discrimination is Illegal.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Position Type

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Employment Opportunity

At CAE, everyone is welcome to contribute to our success. With no exception.

As captured in our overarching value "One CAE", we’re proud to work as one passionate, boundaryless and inclusive team.

At CAE, all employees are welcome regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity or age.

The masculine form may be used in this job description solely for ease of reading, but refers to men, women and the gender diverse.