Business/Administrative Associate - Dental Clinics - College of Dentistry

Hiring Department: Dental Clinics

Location: Chicago, IL USA

Requisition ID: 1018371

Posting Close Date: May 29, 2023

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

The Assistant to the Associate Dean for Clinical Affairs is responsible for maintaining, organizing and carrying out those administrative functions directly related to both day-to-day and strategic activities as defined by the education mission of the College and its associated clinic programs. The Assistant to the Associate Dean provides a high level of management and oversight of the staff support function with the Office of the Associate Dean for Clinical Affairs.

Duties & Responsibilities

• Coordinates responsibilities of the Associate Dean for Clinical Affairs with internal and external offices.

• Originates and prepares special reports, many of which are confidential, sensitive, or deal with complex and/or controversial matters.

• Oversee day-to-day administrative activities of the Office for Clinical Affairs.

• Assists in and supervises the planning, preparation and execution of recurring and special projects at the request of the Associate Dean.

• Directs administrative services in the Office of the Associate Dean for Clinical Affairs. Establishes and implements office organization, policies and

• procedures. Supervises support staff and sets work priorities.

• Assists the Coordinators of the Group Practices/Program Directors and faculty in resolving administrative problems in the various clinics when supervising

• students and providing patient services in accordance with University policy.

• Oversee use and maintenance of facilities and equipment. Ensure appropriate equipment, space and other resources meet operational needs.

• Oversee Human Resources activities in the office of clinical affairs. Consists of recruiting, hiring, terminating, and promoting for academic and non-academic positions; work with recruitment, conduct interviews and evaluations.

• Train, orient, lead, mentor and update staff on new systems and programs regarding required budget documentation, human resources and general administrative issues to meet the departmental and organizational needs

• Represents the Associate Dean for Clinical Affairs on Campus/College committees and at meetings, upon request of the Associate Dean.

• Serve as a mediator for patients experiencing concerns/complaints

• Manage budgets and prepare accounting reports, budget reconciliation, approve expenditures/payments, and HR transactions needed for the department of clinical affair.

• Perform other related duties and participate in special projects as assigned.

Qualifications:

• Bachelor's degree in business administration, management, or a field related to the position.
• Two (2) years of professional business, financial, and/or managerial work experience.
  
  (NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
  

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation