Position Overview

This position will assist with preparing and processing personnel transactions for the agency; provides guidance and advice pertaining to salaries, time limits of trainee programs, promotions, leaves of absence, seniority dates, and performance evaluations; provides reviews to ensure transactions are within the parameters of the Personnel Code, CMS Personnel Rules, Pay Plan, and Collective Bargaining Agreements.

Job Responsibilities

1. Under direction, provides technical services for assigned division of the Agency:

• Provides technical guidance and advice to assigned Office Mangers and supervisors regarding the completion of the personnel authorization request form, time limits of trainee appointments, temporaries, emergencies, procedures for leave of absence, rules and procedures for all personnel transactions, etc.
• Explains the proper interpretation and application of Personnel Code, CMS Personnel Rules, Pay Plan and Collective Bargaining Agreements, policies and procedures governing personnel transactions.
• Answers routine and non routine personnel related questions from management staff, employees, public and other stakeholders.
• Cross trains and provides backup to other areas in Human Resources to ensure all functions are performed consistently.

2. Prepares and explains new employee documents:

• Answers questions on the completion of HR documents and collects electronic and hard copy documents for processing.
• Assists employees in completion of forms.
• Reviews forms to ensure proper completion, has appropriate signatures and necessary documents are attached.
• Collects and inputs information and takes photos for employee badge pictures.
• Replaces and resets employee's badges upon request.

3. Assists the hiring area in conducting structured interviews, with a panel consisting of a combination of managers and /or technical experts, or functions as interviewer facilitator:

• Completes candidate evaluation forms for interviews, in consultation with interview panel members.
• Determines final interview scores for candidates based on comparison of candidate responses to interview questions with hiring criteria and weights.
• Completes and submits required forms such as Employment Decision Forms to agency hiring authority.
• Maintains requires documentation and records.
• Updates and tracks all hiring information in database.

4. Confers with staff in CMS Service Section and other State Agencies Personnel Offices on various transaction matters such as inter-agency transfers, to obtain employee data, to correct or amend CMS-2s, to resolve transaction problems, to provide state service, continuous service, creditable service, etc:

• Researches files, extracts information and compiles reports of sensitive and confidential natures, regarding personnel, transactions, and labor relations.
• Makes necessary or mandated adjustments to HR records and files.
• Ensures the accuracy and validity of data reflecting HR transactions and ensures files and records are up-to-date.

5. Gathers information and prepares a variety of special reports, including budget data, overdue MC evaluations, transaction reports, agency vacancies, payroll discrepancies, etc.

6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Requirements

• Requires knowledge, skill and mental development equivalent to completion of four years of college.
• Requires one year of professional experience in human resources, or satisfactory completion of an approved training program.

Preferred Qualifications

• Requires working knowledge of the Personnel Code, Pay Plan, Collective Bargaining Contracts, departmental policies and procedures.
• Requires ability to deal with high volume of information.
• Requires ability to sort information into like categories and verify by a systematic method the reliability of held information.
• Requires ability to read, assimilate information and data and recall, with a reasonably degree of proficiency, facts and figures.
• Requires ability to use computer systems, software, templates or other guides.
• Requires ability to plan and supervise the work of sub-professional staff.

Employment Conditions

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position:

• Ability to pass background check.

Agency Statement

Charged with preserving, protecting and promoting Illinois' natural and cultural resources, Illinois Department of Natural Resources {IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites - and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs.

Through strategic partnerships and collaborations, the Office of Human Resources is responsible for a comprehensive HR program, including: directing and implementing State of Illinois Personnel Rules and Regulations, Labor Relations, Position Classifications, Timekeeping, Recruitment and Retention, Training, and IDNR Agency Policies and Procedures. The Office of Human Resources provides services to support the goals and challenges of IDNR and fosters a healthy, safe, and productive work environment while valuing, encouraging, and supporting a diverse workforce. The work environment can be fast paced due to various deadlines involved but is friendly and casual as well.