Human Resource Associate - Electrical and Computer

Hiring Department: Electrical and Computer Engineering

Location: Chicago, IL USA

Requisition ID: 1018153

Posting Close Date: 05/31/2023

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

The incumbent will be responsible for coordinating and managing business and administrative operations supporting the Head's Office. Incumbent participates in business process improvement initiatives and ensures that services are consistent withoverall objectives, policies and procedures, and best practices within ECE. Incumbent performs a variety of HR functions related to hiring, terminations, changes in appointment, salary program management, coordination of employee annual performance reviews, conduct employee / labor relations, administration of benefits program, vacation / sick leave reporting, annual compliance reporting, and recruitment of faculty or staff searches. This position requires knowledge of HR procedures within a university, public sector, or government setting.

Duties & Responsibilities

• Responsible for all HR transactions pertaining to departmental employees; new hire, position creation and maintenance, employee job record changes, labor distributions and redistributions, historical job changes, reappointments/reactivate job, add job, separations, end dates, employee data, and administrative transactions via HFRE, ANA, Paris, HireTouch, etc. Prepares hiring documents; prepares payroll for staff; job descriptions; handle all staff matters related to personnel classifications, auditing, extra and temporary help.
• Responsible for all OIS transactions pertaining to visa applications for exchange visitors, scholars, or student interns. Handle and prepare documentation for all visiting scholars, student employees; visa status changes.
• Facilitate Faculty and staff searches from beginning to end. Act as a point of contact for candidates.
• Advises and provides administrative and executive support to the Head, including: coordinates Head’s calendar and schedules meeting; drafts multi-source communications/reports; develops and distributes any other correspondences as directed; oversees the planning and implementation of special events;
• Oversees and administers day-to-day operations and activities under the direction of the Department Head of ECE; reviews, evaluates, develops, and interprets University and departmental policies and procedures in relation to providing guidance and/or problem resolution for human resource-related matters and ensuring compliance with university, state, and federal laws and regulations regarding personnel practices.
• Responsible for processing of faculty Promotion and Tenure applications for all ranks (Associate or Full Professor) and tracks (tenure, non-tenure, clinical, research or clinical discipline).
• Resolve payroll issues related to employee under/over payments and payouts in PARIS/ANA systems. Process lump sum and over-comp payments.
• Manage benefit time (sick and vacation accruals and usage) for administrative staff, civil service staff, and faculty. Report AVSL usage in Banner PEALEAV biannually for Academic Professional employees and faculty and distribute quarterly reports of usage/accrual to employees. Review and process leave of absence requests (FMLA, Educational/Sabbatical, Personal, etc.) as needed in HRFE, BANNER PEAFMLA and PZAELOA.

Qualifications:

Minimum Qualifications

• 
  Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
• Two (2) years (24 months) of work experience performing professional-level human resources duties.
• Demonstrated experience with HR duties in an academic environment, dealing with processing and management of foreign nationals, per regulatory processing guidelines.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation