EXECUTIVE ADMINISTRATIVE ASSISTANT 2

Department of Tennessee State Museum

TSM Administrative Operations

Nashville, TN

Salary: $5,508 per month

Closing Date: 05/31/2023

Who we are and what we do:

The beginnings of the Tennessee State Museum can be traced back to a museum opened on the Nashville public square in 1817 by a portrait artist, Ralph E. W. Earl. In 1937, the General Assembly created a state museum to house World War I mementoes and other collections from the state, the Tennessee Historical Society, and other groups. The State Museum was located in the lower level of the War Memorial Building until it was moved into the James K. Polk building in 1981.

In 2018, the State Museum moved into a new building, the Bill Haslam Center, on the Bicentennial Mall. Within the next five years, the State Museum will further enhance its mission by planning and completing a Collections Storage Facility and additional visitor engagement space near the historic Tennessee State Capitol. In doing so, the Museum is seeking qualified individuals to help support these initiatives for the success of the agency.

How you make a difference in this role:

Special Assistant to the Executive Director

The Special Assistant to the Executive Director will work with the Executive Director to develop and implement strategic initiatives for the Tennessee State Museum:

• Directly support the Museum Executive Director with donor stewardship
• Maintain official and consistent donor communication.
• Assist with all official museum correspondence.
• Manage schedule of constituent events for the Museum Executive office to include but not limited to speaking engagements, museum tours, and other special requests.
• Working with museum departments, develop intentional and systematic tracking outreach and strategic engagement within the community to evaluate how the museum serves its multiple audiences.
• Visitors, donors, members, executive and legislative branches
• Assist with Executive and Legislative branch relations and cross-agency collaboration.
• Assist the Executive Director with project management across the agency.
• Assist with the planning of museum executive events as needed.
• Represents the Tennessee State Museum within the community;
• Assignment of other projects by the Executive Director as the Museum’s needs expand.

Minimum Qualifications:

Graduation from an accredited college or university with a bachelor’s degree and experience equivalent to five years in a non-profit institution or government agency.

Excellent organizational skills specific to project management and planning;

Demonstrated ability to work collaboratively;

Ability to exercise independent judgment related to significant projects;

Exceptional written and oral communication skills, analytical and strategic thinking skills and the ability to maintain confidential information.

A high standard of professional and ethical conduct, integrity, and accountability.

Pursuant to the State of Tennessee’s Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State’s policy to provide an environment free of discrimination and harassment of an individual because of that person’s race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran’s status or any other category protected by state and/or federal civil rights laws.