Job Description
Responsibilities:
- Empowered by nearly 100 years of innovation and a sense of urgency to advance diabetes care, client is singularly focused on improving the lives of people living with diabetes.
- Every time someone starts insulin therapy, they begin a lifelong journey that's shared with millions of people around the globe. Whether you’re a person living with diabetes or helping someone else manage it, client is here to support you along the way.
- We helped set the standard of care in insulin delivery — and through strong community partnerships, innovative technology and comprehensive care resources, we aspire to advance that standard every single day.
- Under the supervision of the Senior Marketing Manager, the Conference events planner and coordinator leads and drives relationships between client and conference organizations/exhibit houses, manages conference logistics, and support the conference marketing lead in driving a successful client conference presence and experience.
- The ideal candidate should be experienced in conference planning, managing logistics, and managing relationships, time, and priorities effectively.
- Must be ORGANIZED!! Great attention to detail!! This person will be handling mainly the logistic and planning side.
- This person must have experience in doing preparation set ups for conferences in their past and must be experience in working from home with little supervision.
- They want this person to be positive, professional, confident in taking charge of or communications with little hand holding.
- Although it’s not required, they are seeking someone who has worked in the medical device industry.
- PowerPoint skills is a plus.
- Presentation skills is needed.
- Managing relationships is needed.
Requirements:
- 3-5 years practical conference planning experience
- High school/Degree equivalent is minimum.
- Critical ThinkingDraws conclusions based on analysis, suggests multiple causes for a situation; anticipates numerous consequences.
Results-oriented, with demonstrated ability to multi-task; capable of managing and driving the completion of multiple competing priorities.
Robust organizational and time management skills
High attention to detail
- CommunicationEffective communicator with ability to interface with cross-functional and management teams.
Effective interpersonal skills; strong oral and written communication; demonstrated abilities in organization, prioritization and planning, goal setting, and problem solving.
Ability to work cross-functionally with several marketing team members and associated vendors.
Active listener who remains open to different or contrary points of view
- Travel to attend conferences (ADA/ADCES)
- Liaison between client and conference organizations (ADA/ADCES)
- Liaison between client and exhibit house (SOW, booth selection, logistics; partner with marketing on booth content, graphics, videos, etc.); lead/manage internal booth planning meetings (booth design, floorplan, budget, artwork/graphics, etc.).
- Leading core and other conference team meetings where appropriate; identifying, managing, following up on next steps.
- Booth registration
- Manage hotel/housing block reservations.
- Manage show attendance: attendee list, conference registration, hotel registrations, exhibitor badge registrations, answer questions from attendees.
- Manage booth staff outfit selection.
- Book team dinners/team-building events
- Book lead retrieval system; send leads to marketing post-show
- Partner with marketing on symposia/product theater arrangements, pre-show booth trainings, show briefing books, creating booth staff schedules.
- Partner with marketing to order/ship samples, demo tools and literature to shows.
- Attend shows and manage booth set-up with exhibit house.
- Partner with marketing on walkthrough booth training at shows
- Partner with marketing on post-show recaps
- Project Management
- Execute against tight timelines on time and within budget, raising potential issues accordingly.
- Communicate project plans clearly.
- Navigate and solve problems.
Job Type: Contract
Schedule:
- Day shift
- Monday to Friday
Experience:
- Events management: 1 year (Preferred)
- Customer service: 1 year (Preferred)
Work Location: Remote